What are the traineeship roles and responsibilities?

For employees undertaking a Traineeship we have compiled list of roles and responsibilities for the key stakeholders involved in the process: Employers, Trainees,  Australian Apprenticeship Support Network, State Training Authority and the Registered Training Organisation (Southern Solutions Training Services). 

Roles and Responsibilities of the Employer

  • Provide access to, full range of facilities/tools/work and other staff to complete the traineeship requirements
  • Provide the trainee with worker’s compensation insurance coverage
  • Ensure OH&S regulations are applied to the trainee
  • Provide annual and other leave entitlements
  • Provide superannuation in accordance with relevant legislation or award or workplace agreements
  • Endorse the training plan/record with the RTO and trainee
  • Ensure trainees are allocated paid time to attend or complete training activities provided by the RTO
  • Monitor the trainee’s progress at work
  • Ask for progress reports from the trainee at least monthly and view the training plan/record or USP
  • Liaise with the RTO regarding the trainee’s participation and attendance in formal training
  • Discharge obligations as specified in the training contract
  • Liaise with AASN in regard to any changes of circumstances with the trainee or the workplace
  • Confirm workplace competency with the RTO as required
  • Read the student information pack which outlines the conditions and policies of the training provided by SSTS
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Provide a supportive communication mechanism for trainees
  • Provide mentoring support in the workplace for trainees

Employer Record Keeping - retain the following:

  • Training contract approval letter
  • Employer’s copy of the training contract
  • Records of time worked and wages paid to the trainee
  • A copy of the award or workplace agreement under which the trainee is employed
  • Employer’s copy of the training plan/record
  • Information received on trainee attendance at RTO’s training sessions, if applicable
  • Results of formal training undertaken by the trainee

Roles and Responsibilities of the Trainee

  • Be open to learn new things and enjoy the learning journey
  • Accept lawful instruction given by you in regard to work, training and instruction in the workplace
  • Attend/participate in the formal training process, be it face to face sessions or online activities
  • Abide by the policies and procedures outlined in the SSTS Student Handbook
  • Complete tasks, assessments, assignments, etc. that are set by the RTO
  • Keep and update progress on either a copy of the training plan/record or SSTS Student Portal and produce/show it to you upon request
  • Notify you or the RTO if they are going to be late or absent from work or training
  • Notify you or the RTO of any change to personal details such as address, name, etc.
  • Abide by OH&S regulations
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of Australian Apprenticeship Support Network (AASN)

  • AASNs assist employers, apprentices and trainees to establish apprenticeships and traineeships and apply for Australian and State Government financial incentives, subsidies and concessions
  • Advise trainees and employers of their rights, responsibilities and the administrative requirements of the contract
  • Provide advice on the range of traineeships available and the qualifications available
  • Conduct traineeship eligibility test and assist with the application process
  • Assist employers seeking to recruit a trainee
  • Register the training plan with STAs
  • Facilitate training contract approval process
  • Provide information on funding and incentive payments
  • Support the employer and trainee with information about any changes to the programs
  • If the trainee is under 18 a parent or guardian must co-sign the training contract

Roles and Responsibilities of the Registered Training Organisation (RTO)

  • Develop a training plan/record for the trainee in consultation with the employer
  • Provide a copy of the training plan/record to the employer and trainee
  • Provide formal training and assessment activities of the traineeship
  • Provide training attendance records for employers as requested
  • Process and assess any applications for RCC or RPL
  • Ensure traineeship is competency based
  • Liaise with the employer to confirm workplace competence
  • Offer flexible training arrangements to the trainee and employer that suit the identified need
  • Issue certificates for qualifications based on the AQF once requirements are met
  • Issue statements of attainment for trainees who may not complete the whole qualification
  • Conduct all RTO operations to the NVR standards of registration
  • If the trainee is under 18 a parent or guardian must co-sign the training contract
  • Proved a child safe environment for trainees under the age of 18

Roles and Responsibilities of the State Training Authority (STA)

  • Administration of traineeships
  • Ensuring the best quality of education and training standards are maintained
  • Advising and assisting employers and trainees
  • Assessing, approving, administering and registering training contracts between trainees and employers
  • Approving RTOs to deliver to trainees, in some states and territories
  • Monitoring trainee training arrangements
  • Issue certificates to trainees who successfully complete the traineeship, different from the RTO certificate
  • Carry out spot site or training checks at employer or RTO locations
  • Survey trainees in regard to the traineeship

How do Australian apprenticeships and traineeships work?

Apprenticeships or traineeships give you the chance to learn real skills in the workplace, earn a Nationally Recognised Qualification and be paid a wage which rises as you progress through training.

The term apprenticeship is often used in Australia, however the term can often refer to either an apprenticeship or a traineeship. Typically an apprenticeship leads to becoming a qualified tradesperson, and a traineeship leads to a minumum Certificate II qualification. Both require entering into a training contract between the trainee, the employer and the training provider (RTO). If the trainee is under 18 their parent or guardian must also agree.

By entering into a training contract under a traineeship, you can combine hands-on training in the workplace with your study. 

1) Training contracts

A training contract is a legally binding document that is agreed between an apprentice or trainee, an employer, and a training provider or RTO.

It must be signed by a parent or legal guardian if the apprentice or trainee is under 18. It covers:

  • the length of the training period, apprenticeship or traineeship
  • details of the registered training organisation (RTO) delivering the training
  • the qualification to be obtained
  • employment arrangements and industrial award.

The training contract must be lodged with an Australian Apprenticeship Support Network, who can help with preparing the training contract as well as other paperwork. SSTS can assist in finding an Apprenticeships Centre as part of the enrolment process.

2) Training plans

A training plan outlines what the trainee will do as part of their qualification and how they will do it, and is negotiated between the employer, the apprentice or trainee, and the RTO (SSTS).

3) Australian Apprenticeship Support Network

To get the training contract and training plan arranged, you will require the assistance of an Australian Apprenticeship Support Network. Australian Apprenticeship Support Network’s are contracted by the Australian Government to deliver Australian Apprenticeships Support Services at no cost to employers or Australian Apprentices or Trainees.

SSTS are in collaboration with a number of Australian Apprenticeship Support Network’s

What support services do they include?

  • Providing information and assistance to employers, Australian apprentices or trainees, and other interested people.
  • Marketing and promoting Australian apprenticeships and traineeships.
  • Administering Australian government incentive payments to employers and allowances to Australian apprentices and trainees.. 

Where can I get more information?

For more information on the Australian Apprenticeships Incentives Program, please visit www.australianapprenticeships.gov.au or call the Australian Apprenticeships Referral Line on 13 38 73.